Article I — Name and Affiliation

This organization shall be a non-profit corporation known as the Francis M. Weston Audubon Society, Inc. (hereafter “FMWAS” or “the society”) with headquarters in Pensacola, Florida and shall be a chapter of both the Audubon Florida and the National Audubon Society (hereafter “Florida” and “National”).

Article II — Purpose

The purpose of this society is to promote the understanding and preservation of birds and wildlife and the environment that supports them. The society also promotes the cause of conservation of all natural resources.

Article III — Membership

Section 1. Any person interested in the purposes of this society is eligible to apply for membership.

Section 2. The classes of membership of this society shall be the same as the classes of membership maintained by the National. All members of this society must be members of National.

Section 3. The minimum membership dues shall be as established by National.

Section 4. All FMWAS members shall enjoy at a minimum all of the rights and privileges accorded to any member of National.

Section 5. Each FMWAS member shall have the right to cast one vote at the annual meeting and at any regular or special meeting of members on any motion that may be properly brought before such meeting, including the election of officers and directors.

Section 6. Membership dues shall be payable at the time of application.

Section 7. Should renewal of membership dues are not be paid within four months after the due date, a member so in default shall be dropped forthwith from the rolls.

Section 8. Members of the FMWAS shall receive the publications of the local chapter, National and Florida and shall have all other membership privileges.

Article IV — Parliamentary Authority

The rules set forth in Roberts Rules of Order (Newly Revised) 12th Ed. (Hatchette Book Group, New York, New York, September 2020) shall prevail at all meetings of the society except when over-ruled by law. A majority plus one of the duly elected and appointed members of the Board shall constitute a Board quorum and ten members shall constitute a quorum for the transaction of business at regular meetings of the society.

Article V — Meetings

Section 1. The Board of Directors (the Board) shall determine the time and place of the meetings of the society. There shall be at least six membership meetings per year.

Section 2. The Annual Meeting of the society for the election of officers and presentation of awards shall be held on the regular meeting date in the month of May. Notice of the Annual Meeting shall be mailed to all members of the society at least thirty days prior to the Annual Meeting. Elections shall be by a quorum vote and election shall be determined by a simple majority of the membership present.

Section 3. The president or, in his absence, the vice president, shall act as a chair at any meeting Board or society meeting. In the absence of both the president or vice president or their appointment of a chair, the Board may designate any other member of the Board to act as chair at such a meeting. Board meetings may be held by electronic means provided that all Board Members are polled on each issue.

Article VI — Board of Directors

Section 1. The control and conduct of the property and business of the society shall be vested in a Board. The Board shall also determine the policies of the society and acts as a fiduciary for the general membership of the society. Membership of the Board shall include the elected officers, three directors-at-large, the chairs of the standing committees, and will include two fully-enfranchised student directors. Each of the three directors-at-large shall be elected for three-year staggered terms. The student directors shall be appointed by the president with the approval of the Board and shall serve for a one-year term. In the event of a vacancy occurring among elected Board members (officers and directors-at-large), the Board will select a replacement, who will serve for the remainder of the term. In the event of a vacancy occurring in the student directors,

the president, with the approval of the Board, may appoint a replacement who will serve for the remainder of the term.

Section 2. Regular meetings of the Board shall be held at least six times per year. Additional meetings may be called by the president when deemed necessary. A special meeting of the Board may be called by three members of the Board. Any Board member who misses three (3) consecutive meetings of the Board may be removed from office by a vote of the remaining directors.

Section 3. In the event that an issue arises requiring a decision by the Board outside five days of the next Board meeting, the Board may employ electronic means to derive a timely decision.

If the issue does not affect the operation of the chapter and does not commit resources, the president, or vice president in the absence of the president, may survey the Board electronically to obtain a consensus for action on the issue. The president, or vice president in the absence of the president will outline the issue and give a date by which Board members must reply. All responses to the motion will be made as “reply to all” so that everyone sees the ongoing commentary. An attempt must be made to contact all Board members. The president will maintain a record of all votes taken electronically and the recording secretary will report the results as minutes of a special meeting to be approved at the following regular Board meeting.

In the event that a critical issue affecting the operation of the chapter and/or requiring a commitment of resources arises requiring a decision within five days and outside the time frame of the next Board meeting, the Board may employ electronic means to derive a timely decision. Any voting member of the Board may initiate a request to the appropriate committee chair. If the Committee chair deems that action is required before the next Board meeting, the chair will contact the president, or vice president if the president cannot be contacted, and request that the president or the vice president conduct an electronic vote. The request must state a motion, a concise statement of the question and the last date that an answer must submitted. Upon receipt of a properly submitted request for an electronic vote from the committee chair and a second for the request motion, the president shall send electronically to each Board member all appropriate information including a concise and explained motion for the question requiring a vote and the date by which votes must be electronically received in order to be counted. Each Board member shall have a minimum of two calendar days to respond. All responses to the motion will be made as “reply to all” so that everyone sees the ongoing commentary. Recipients may also submit questions and/or a motion to amend the question to the president. In that event, the president will relay the amendment motion to all recipients and revise the due date when possible. The total number of responses received by the president by the due date must meet the Article VI quorum requirements for a voted action to be valid. The president will maintain a record of all votes taken electronically and the recording secretary will report the results as minutes of a special meeting to be approved at the following regular Board meeting.

Section 4. Per Article VI, a majority plus one of the duly elected and appointed members of the Board shall constitute a quorum for the transaction of any Board business.

Motions shall be carried by a simple majority of those present.

Article VII — Officers

Section 1. The officers of the Society shall consist of a president, a vice president, a recording secretary, a corresponding secretary, and a treasurer. The officers shall be elected at the annual meeting of the members and shall assume their duties immediately following the close of the meeting. They shall hold office for one year or until their successors are elected and shall be eligible for re-election. Detailed officers’ position descriptions ratified by the membership are attached as Appendix One. As such, Appendix One is fully part FMWAS’ by laws and has equal force and obligation on the society.

Section 2. The president shall preside at all meetings of the society, including the meetings of the Board, and shall supervise all phases of the society’s work in accordance with the general Board policies. The president shall appoint all committees except the nominating and auditing committees.

Section 3. The vice president shall, in the absence or inability of the president, preside and perform the duties of the president and shall be chairman of one of the standing committees.

Section 4. The recording secretary shall keep a record of all of the proceedings of the meeting of the Board of Directors and the annual meeting and shall deposit a copy of same in the Special Collections of the Pace Library, University of West Florida. The recording secretary shall also deposit in the library any other records as approved by the Board.

Section 5. The corresponding secretary shall conduct and preserve correspondence relating to the Society, and perform such other related duties as the Board may direct.

Section 6. The treasurer shall receive and be the custodian of all of the monies of the Society, and shall deposit all such funds in the name and credit of the society in such depositories as may be designated by the Board. The treasurer shall disburse the funds of the Society as may be ordered by the Board, taking proper vouchers therefor, and shall render to the Board, whenever they require it, an account of all transactions as treasurer and of the financial condition at the annual meeting which shall be subject to audit by the Auditing Committee. All drafts and checks of the Society shall be signed by the treasurer and countersigned and/or approved by the president or vice president in the president’s absence.

Article VIII — Auditing Committee

The Board shall annually appoint a special Auditing Committee consisting of two members of the Society who are not officers or directors, whose function will be to report at the first meeting after the annual meeting upon the character and accuracy of the treasurer’s financial records and reports.

Article IX — Nominating Committee

Section 1. The Board shall annually appoint, at the January Board meeting, a Nominating Committee to consist of three members of the society, who are not officers of the society, one of whom shall be a member of the Board. The members of such Nominating Committee shall then be made known to the members of the society, and suggestions for nominations for directors and officers may be submitted to such Committee by any other member of the society.

Section 2. This committee shall nominate candidates for officers and directors-at-large positions, whose terms will expire. The Nominating Committee’s report shall be made to the membership and be published in the newsletter at least one month before the Annual Meeting. At the Annual Meeting, the Nominating Committee shall present the slate for vote by members present at that meeting.

Section 3. In case any member of the Nominating Committee shall be unable to serve, then the chair, Nominating Committee shall select a replacement and advise the Board.

Section 4. Nominations for officers and members of the Board may be made from the floor at the Annual Meeting.

Article X — Standing Committees

Section 1. There shall be appointed annually by the president and approved by the Board, a chair for each standing committee, who may select other members to serve on the committee. Detailed standing committee chairs’ position descriptions ratified by the membership are attached as Appendix One. As such, Appendix One is fully part FMWAS’ by laws and has equal force and obligation on the society.

Section 2. The standing committees shall be:

A Center Committee, which is responsible for planning, organizing and directing of all aspects of FMWAS’ efforts to develop a long-range vision, mission and plan to create a

vibrant, lasting FMWAS presence in Escambia and Santa Rosa Counties. The Center Committee is responsible for the fiduciary and operational management of the on-going Bruce Beach Native Trees & Plants for Native & Migratory birds project.

A Conservation Committee, which shall keep the Society informed of conservation developments and submit recommendations to the Board for their consideration and possible action.

A Christmas Bird Count Committee, which shall plan, organize, promote, and coordinate the Society’s annual Christmas Bird Count, including volunteer participation, count-area coordination, compilation and reporting of observations, and related citizen science activities in accordance with applicable National Audubon Society Christmas Bird Count guidelines.

An Education Committee, which shall promote interest in nature and conservation by whatever means are deemed effective and to encourage the attendance of teachers and other youth leaders at Audubon Camps, conservation workshops, etc.

A Field Trip Committee, which shall organize and arrange for the proper conduct of field trips.

A Fundraising Committee, which is responsible for development of all external restricted, designated and unrestricted funds solicited by or donated to FMWAS.

A Membership Committee, which shall be responsible for keeping the Society’s membership records and for promoting membership in National Audubon Society through local efforts to enroll new members and renew current members.

An Outreach Committee, which is responsible for planning, organizing and directing of all aspects of FMWAS community outreach including coordinating specific outreach locations, recruiting and scheduling outreach speakers, outreach logistics and hospitality.

A Program Committee which shall coordinate the general programs of the society and make all plans and arrangements for the regular meetings of the Society.

A Publications Committee, which shall publish a newsletter or communicate with the members. It shall serve to inform the membership of the Society’s schedule of activities and events and generate interest in its programs and in the natural world. Any newsletter shall be called “The Skimmer.”

A Publicity Committee, which shall use newspapers, radio, TV and other social media to publicize the purpose, aims and activities of the Society.

A Website & Technology Committee, which is responsible for planning, organizing and directing of all technical aspects, suitability, feasibility and capability of FMWAS electronic and virtual systems and connectivity including the FMWAS website (fmwaudubon.org) and Zoom account(s), to ensure essential information sources for members, our community and the world.

Article XI — Chapter Status

Section 1. Chapter Recognition. This corporation is a chapter of Audubon Florida, a Florida not-for-profit corporation and the National Audubon Society, Inc., a New York not-for-profit corporation, and as such has agreed to and shall abide by the provisions, requirements and limitations such status accords, as is provided in the bylaws of these corporations.

Section 2. Relationship. The relationship between FMWAS, National and Florida is only contractual. FMWAS, as a chapter, is not nor shall be deemed to be a subsidiary, division, nor member of National and Florida. National and Florida shall have no right, title, interest, claim, lien nor demand on and real or personal property of FMWAS vested or contingent; nor any right, privilege nor franchise in FMWAS by virtue of these bylaws except as subject to Article XI Section 4 articulated herein and below. National and Florida are not, likewise, and shall not be determined to be a parent, subsidiary, division, or member of this corporation and this corporation shall have no right, title, interest, claim, lien or demand in or to any real or personal property of National or Florida, vested or contingent; nor any right, privilege or franchise in such corporations.

Section 3. Commitments. This society shall not enter into any commitments binding upon National without written authorization by National, nor shall National, without written authorization by this society, enter into any commitments binding upon this society.

Section 4. Extinction-Abandonment. In the event that this corporation shall become extinct, or when property owned by this corporation shall be abandoned, title to said property shall vest in Audubon Florida, which may institute proceedings in the appropriate state court in and for the county in which said property is situated to transfer title and vest possession of said property in said corporation. This provision shall in no way supersede or be interpreted to be contrary to the laws of the State of Florida regarding distribution of property of a not-for-profit corporation upon dissolution.

Section 5. Common Membership Dues Collection. All members of FMWAS incur a liability for and pay dues for membership in Florida and National in accordance with their by laws. Dues of the society shall be that portion of the dues accruing to the society under contractual agreement existing with the Florida and National and shall consist of categories of membership as defined by Florida and/or National.

Section 6. Discontinuance. This society may terminate its status as a chapter of National and National may terminate the status of this society as a chapter of National pursuant to procedures set forth in the 2001 Audubon Chapter Policy adopted by National’s Board of on December 8, 2001.

Article XII — Prohibitions

Notwithstanding any other provisions of these articles, this corporation shall not carry on any other activities not permitted to be carried on by:

(a) a corporation exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code of 1954 or the corresponding provision of any future United States Internal Revenue Law, or

(b) a corporation, contributions to which are deductible under section 170(c)

(2) of the Internal Revenue Code of 1954 or the corresponding provision of any future United State Internal Revenue Law.

(c) a corporation registered as an exempt charitable organization under Chapter 496 of the Florida Statutes or the corresponding provision of any future Florida Statutes.

Article XIII — Dissolution, Limitation on Distribution

This corporation is not organized nor shall it be operated for pecuniary gain or profit, and it does not contemplate the distribution of gains, profits or dividends to the members thereof, or to any private shareholder or individual. The property, assets, profits and net income of this corporation are irrevocably dedicated to charitable purposes and no part of the property, assets, profits and net income of this corporation shall ever inure to the benefit of any director, officer, or member thereof or to the benefit of any private shareholder or individual. Upon the dissolution or upon abandonment, the assets of this corporation remaining after the payment of or the provision for all debts and liabilities of this corporation, shall be donated to the Audubon Florida, a Florida not-for-profit corporation, or to such corporation or corporations, fund or funds, or foundation or foundations, having similar objects and purposes as to this corporation, as the Board of this corporation may designate, subject to the order of the Circuit Court in and for the County of Escambia, State of Florida, or such other Florida court which shall have authority over the dissolution of the corporation as provided by Florida law; provided, however, that none of such assets shall be donated to any organization other than one organized and operated exclusively for charitable purposes.

Article XIV — Amendments

Section 1. These bylaws may be amended at any regular meeting of the society by a two-thirds vote of those members present and voting. The proposed amendment(s) shall be presented to the Board and published on the society’s website fmwaudubon.org at least two months prior to any vote.

Section 2. All such proposed amendments shall be submitted in writing and signed by at least three members in good standing.

Section 3. To attach to and incorporate into the by-laws, the Francis M. Weston Audubon Society Officer, Director and Standing Committee Chairs Position Descriptions dated March 4, 2021.

Amended and Approved by the Membership on both January 28, 2021, and February 25, 2021.

Michael Brower, President

James Brady, Vice President

Pamela Brown, Recording Secretary

Attachment (1): Francis M. Weston Audubon Society Officer, Director and Standing Committee Chairs Position Descriptions approved by the Membership January 28, 2021, and February 25, 2021.

FMWAS By Laws approved March 4, 2021

Appendix One — POSITION DESCRIPTIONS

Francis M. Weston Audubon Society Officer, Director & Standing Committee Chairs,

Position Descriptions

As Amended 07/15/2025

President

The President, Francis M. Weston Audubon Society (FWMAS), an officer of the corporation, serves as the primary fiduciary for the organization acting for and on behalf of the membership to manage FWMAS vision, mission, goals, and assets. As a fiduciary, the President owes FMWAS the duties of good faith and trust. The highest legal duty of one party to another, being a fiduciary requires being bound ethically to act in the others’ best interests. The President, as fiduciary, is responsible for FMWAS’ general well-being including fostering an organization-wide climate free of discrimination against individuals based on any protected status.

The President collaborates with the Board of Directors (BOD) to refine and implement the strategic plan while ensuring that the budget, standing committees, and priorities are aligned with FMWAS’ core mission. Equally, the President cultivates a strong and transparent working relationship with the BOD and ensures open communication about the measurement of financial, programmatic, and impact performance against stated milestones and goals. The President convenes and chairs the FMWAS Editorial Board, which focuses on FMWAS messaging.

1. Closely collaborating with the Treasurer and BOD, proposes a comprehensive annual financial plan and budget – prudently managing the assets of the organization’s members.
2. Convenes the BOD in regular meetings and planning retreats.
3. Appoints all Committee Chairs, except the Nominating Committee and Audit Committee.
4. Monitors progress of all standing committees and helps align committee work with FMWAS mission and goals.
5. Meets with standing Committee Chairs to provide guidance about workflow and how individual committees can support the FWMAS community.
6. As the primary FMWAS spokesperson, actively shares a joint role in FMWAS Speakers’ Bureau talking to the public about FMWAS’ vision, mission, goals, and the world of birding.
7. Consults with Fundraising Chair to jointly lead fundraising efforts and coordinate special finance campaigns.
8. Meets with donors seeking the support of corporate sponsorship and tapping organizational constituents for donations.
9. Takes the lead on community-wide fundraising events such as direct mail solicitations, sponsorships, and other innovative events.
10. Serves as leader of FMWAS delegation to the Audubon Florida Regional Conservation Committee.
11. Attends the annual Audubon Florida meeting.
12. Calls on the BOD to appoint a Nominating Committee in January and Audit Committee in April.
13. Serves ex-officio as voting member of all standing committees.
14. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
15. Completes all other duties as the BOD might assign.
16. Coordinates with the BOD to research, draft and submit an Annual Report to the members, Florida Audubon and National Audubon Society.

Vice President

The Vice President, FMWAS, an officer of the corporation, is equally a fiduciary for the organization and is prepared at all times to assume the role of President, if necessary. Co-equally with the President, Publications Chair, and Website Liaison, serves on the FMWAS Editorial Board, which focuses FMWAS messaging. In the absence of the President, the Vice President serves in the President’s place and in the spokesperson’s capacity for all BOD sanctioned FMWAS events. The President may delegate special assignments to the Vice President. The Vice President works closely with the BOD to help achieve the President’s vision and policies.

1. Acts as parliamentarian for all BOD sanctioned events per Robert's Rules of Order Newly Revised, 12th ed. (Hachette Book Group, 2020).
2. Acts as the President’s liaison for all FMWAS insurance matters coordinating with all standing committee chairs to ensure their insurance requirements are effectively assessed; and with BOD approval, puts coverage in place.
3. Prepares annual budget submission to ensure effective FMWAS insurance coverage for all FMWAS operations.
4. Serves as a standing committee chair.
5. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
6. Completes other duties as the President might assign.

Recording Secretary

The Recording Secretary, FMWAS, an officer of the corporation, is equally a fiduciary for the organization and is prepared at all times to assume the leadership role when the President and Vice President are unavailable. The Recording Secretary provides the BOD with required meeting notices, and takes minutes at BOD meetings, or designates a person for the task. The Recording Secretary reviews and distributes the BOD proposed and approved minutes.

1. Personally recruits, trains, and qualifies an Assistant Recording Secretary as a designated successor when or if the need arises.
2. Prepares and maintains BOD records, such as minutes and committee reports, and ensures the accuracy and security of the records.
3. Annually deposits copies of the previous year’s proceedings of all BOD meetings and the annual meeting in the Special Collections of the Pace Library, University of West Florida.
4. Prepares annual budget submission to ensure effective FMWAS funds are available for all FMWAS administration.
5. Is the legal repository of all official FMWAS records.
6. Completes other duties as the President might assign.

Corresponding Secretary

The Corresponding Secretary, FMWAS, an officer of the corporation, is equally a fiduciary for the organization and is prepared at all times to assume the leadership role when the President, Vice President and Recording Secretary are unavailable. The Corresponding Secretary manages all non-electronic correspondence relating to FMWAS.

1. Personally recruits, trains, and qualifies an Assistant Corresponding Secretary as a designated successor when or if the need arises.
2. Regularly collect correspondence from the FMWAS mailbox.
3. Opens all mail to ascertain topic, sender and who has the action responsibility. Assigns action or defers to the President.
4. Maintains an official business correspondence record of correspondence receipt date, item from, item to and subject.
5. Prepares annual budget submission to ensure effective FMWAS funds are available for all FMWAS correspondence.
6. Liaisons with the Treasurer for all payment due invoices and deposits.
7. Liaisons with the Membership Chair for new and renewed memberships.
8. Coordinates with officers, directors, and standing committee chairs to ensure outreach cards including “Thank You,” sympathy and get-well cards are sent in a timely manner.
9. Coordinates with the Treasurer and acknowledges all donation deposits to FMWAS, a 501(c)(3), not for profit corporation by letter including: FMWAS’ name, a statement saying that FMWAS is a 501(c)(3), tax-exempt organization, date the donation was received, amount of the contribution, a description (but not value) of a non-cash gift, a statement that no goods or services were provided by FMWAS, if applicable; a description and good faith estimate of the value of goods or services in excess of $75.00, if any, that FMWAS provided in return for the contribution.
10. Authors and sends all correspondence via USPS.
11. Completes other duties as the President might assign.

Treasurer

The Treasurer FMWAS, an officer of the corporation, serves as the chief financial officer by operation of law and is equally a fiduciary for the organization. The Treasurer applies their knowledge and skills to monitor finances while preparing financial reports and summarizing reports for the BOD. The Treasurer works with the President and the BOD to develop financial plans and prepare FMWAS’s annual budget. The Treasurer reviews the annual audit and tax forms and presents financial material to the BOD.

Ultimately, while financial management is the primary focus of the Treasurer, the entire BOD shares the responsibility of financial oversight and accountability.

1. Personally recruits, trains, and qualifies an Assistant Treasurer as a designated successor when or if the need arises.
2. Manages and oversees the management of FMWAS funds including tasks as selecting a bank, reconciling bank statements, and managing cash flow.
3. Is the legal repository of all FMWAS financial records.
4. Gains BOD approval to invest funds consistent with applicable laws.
5. Develops and enforces strong internal controls and financial management policies.
6. Is knowledgeable about who has access to FMWAS’ funds and any outstanding bills or debts owed.
7. Creates and maintains systems for ensuring the FMWAS’ ongoing solvency.
8. Oversees the operations of FMWAS’ financial policies including check signing authority, expense reimbursement, credit card usage, and petty cash policies.
9. Is responsible for facilitating the preparation of an annual budget, as well as regularly monitoring and comparing the actual revenues and expenses incurred against such budget.
10. Ensures development of a budget that supports FMWAS goals and drives decision-making aimed at success in effectuating FMWAS’ mission.
11. Presents the BOD a budget for ratification no later than the August Board meeting.
12. Is prepared to explain and justify all aspects of the budget documents.
13. Has thorough knowledge and understanding of FMWAS’ financial reports and important financial ratios.
14. Ensures accurate and complete financial reporting and proper maintenance of financial records and information/tax returns.
15. Keeps the BOD apprised of key financial events, trends, and concerns, and assessments of FMWAS’ fiscal health.
16. Keeps a calendar of filing requirements and deadlines and has clear assignments (with backups) to help ensure they are all met in a timely manner.
17. Is responsible for completing, or ensuring the completion of, required financial reporting forms (including the IRS Form 990) in a timely manner and making these forms available for BOD review.
18. Translates financial concepts and information for the BOD and members who do not have a financial background or substantial financial experience.
19. Regularly assesses risks and whether and how such risks should be mitigated.
20. Learns the particulars of FMWAS’ finances and the applicable laws, which may include laws related to earned income, sales taxes for not-for-profits, appropriate expenditures, and prudent investments.
21. Closely liaisons with the BOD, when convened, facilitating and encouraging the BOD’s strategic thinking about FMWAS’ short- and long-term financial vitality in relation to its advancement of the FMWAS’ mission.
22. Prepares an annual financial report and delivers the report at the annual planning meeting.
23. Completes other duties as the President might assign.

Directors-At-Large and Student Directors

The Directors-At-Large and Student Directors are elected to serve as fiduciaries for FMWMAS acting for and on behalf of the membership to help manage FWMAS vision, mission, goals, and assets. Each Director-At-Large and Student Director shall serve as standing Committee Chair; however, Student Directors may fulfill this requirement by serving as co-chairs on any one of the standing committees with concurrence of the BOD.

Center Committee Chair – PAUSED INDEFINITELY

The Center Committee Chair (Center Chair) is responsible for planning, organizing, and directing all aspects of FMWAS’ efforts to develop a long-range vision, mission, and plan to create a vibrant and lasting FMWAS presence in Escambia and Santa Rosa County. The Center Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Center Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Center Committee operations.
4. Consults and proposes during BOD meetings on policy and planning concerning center opportunities on a near- and long-term basis, including potential alliances and itinerant space sharing strategies with local aligned organizations.
5. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison to ensure abundant coverage of messages to appropriate outlets regarding a FMWAS Center.
6. Coordinates with the BOD regarding communications and coordination with Audubon Florida and National Audubon Society about a FMWAS Center.
7. Coordinates with the Fundraising Chair on fundraising opportunities to develop funding in support of a FMWAS Center.
8. Acts as Spokesperson for activities in support of a FMWAS Center.
9. Prepares an annual Center Committee report and delivers the report at the annual planning meeting.
10. Completes other duties as the President might assign.

Conservation Committee Chair

The Conservation Committee Chair (Conservation Chair) is responsible for planning, organizing, and directing all aspects of all BOD sanctioned citizen science/conservation projects. This includes coordinating sites and locations of the citizen science/conservation efforts and setting up citizen science/conservation itineraries including collaborations, scheduling, and logistics. The Conservation Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Conservation Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Conservation Committee operations.
4. Regularly consults, coordinates, proposes, and gains approval during BOD meetings on policy, planning, and delivery of avian-based citizen science/conservation projects on a near- and long-term basis.
5. Coordinates, leads as a fiduciary, and directly manages operational management of FMWAS’s project at Bruce Beach, Pensacola, Florida.
6. Coordinates with the Christmas Bird Count Committee Chair, as appropriate, to support the Society’s citizen science and conservation objectives, including use and communication of relevant Christmas Bird Count findings.
7. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison to ensure abundant coverage of on-going avian-based citizen science/conservation project messages to appropriate outlets.
8. Ensures that every FMWAS avian-based citizen science/conservation project includes a protocol, weather go-no go, and safety briefing including, but not limited to: sun, insects, noxious plants, snakes, and risks to optics by sprays and repellents/sunscreen.
9. Ensures that every FMWAS project participant provides an individually signed relevant Release and Indemnification Form, or that they have an up-to-date form on file.
10. Coordinates with the Recording Secretary for the retention of all original, signed Release and Indemnification Forms. This Master List shall be made available to all FMWAS project team leaders.
11. Advises the BOD on national, regional, and local conservation issues.
12. Recommends FMWAS conservation strategies to the BOD.
13. Prepares the President or designated spokesperson to speak to the media and government regarding national, regional, and local conservation issues including FMWAS avian-based citizen science/conservation projects.
14. Speaks at the monthly membership meetings regarding national, regional and local conservation issues including FMWAS avian-based citizen science/ conservation projects.
15. Closely coordinates with University of West Florida, Pensacola State College, governmental agencies, and like-minded not-for-profit organizations to achieve alliance opportunities for FMWAS avian-based citizen science/ conservation projects.
16. Serves as a member of the FMWAS delegation to the Audubon Florida Regional Conservation Committee.
17. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
18. Prepares an annual Conservation Committee report and delivers the report at the annual planning meeting.
19. Completes other duties as the President might assign.

Christmas Bird Count Committee Chair

The Christmas Bird Count Committee Chair (CBC Chair) oversees the planning, organization, promotion, and execution of the annual Christmas Bird Count conducted within the Francis M. Weston Audubon Society service area. The CBC Chair works collaboratively with volunteers, compilers, team leaders, land managers, and partner organizations to ensure a successful count while promoting community engagement and citizen science. As a standing committee chair and member of the Board of Directors under Articles VI and X, the CBC Chair has the same fiduciary obligations as other Board members.

1. Personally recruits, trains, and qualifies an Assistant Christmas Bird Count Committee Chair as a designated successor when or if the need arises.
2. Recruits and coordinates committee members and volunteers to ensure the annual Christmas Bird Count is effectively planned and executed.
3. Prepares an annual budget submission to ensure effective Christmas Bird Count Committee operations.
4. Coordinates with the Treasurer on required financial record-keeping and reimbursement matters related to committee activities.
5. Serves as the official Christmas Bird Count Compiler or appoints a qualified individual to fulfill that role. Ensures all count data are accurately compiled, reviewed, and submitted to the National Audubon Society in accordance with established Christmas Bird Count guidelines.
6. Coordinates collection and review of documentation for rare or unusual bird sightings recorded during the Christmas Bird Count and ensures submission to the appropriate CBC compiler or reporting system and to the Florida Ornithological Society when required or appropriate.
7. Develops and maintains the annual Christmas Bird Count schedule, timeline, and planning milestones, and presents material plans or resource requests for Board review and approval as appropriate.
8. Coordinates with count compilers and team leaders to recruit participants, assign count areas, and ensure adequate survey coverage throughout the count circle.
9. Promotes the Christmas Bird Count through Society communication channels, including the newsletter, website, social media, and email distribution lists, in coordination with the Publicity Committee, Publications Committee and Website Liaison.
10. Provides, to the best of the committee’s ability, accurate and reasonably current maps for assigned count areas and teams, including relevant access points, boundaries, roads, trails, and other information needed to support effective coverage. Maps do not authorize entry onto restricted property.
11. Coordinates with landowners, public agencies, and partner organizations as necessary to facilitate access to count locations.
12. Organizes pre-count meetings, participant orientation, and post-count compilation activities as needed to ensure accurate data collection and reporting.
13. Encourages participation by experienced birders and newcomers alike, fostering education, mentorship, and community involvement in citizen science.
14. Coordinates with the Education and Outreach Committees to promote awareness of the conservation value and scientific importance of the Christmas Bird Count.
15. Maintains essential records of committee activities, count-area assignments, authorized access arrangements, and compiler handoff information, and transfers them to an incoming Chair or Compiler as appropriate; recommends improvements for future counts.
16. Coordinates appropriate participant orientation, safety guidance, access permissions, and incident escalation with count team leaders and the Society’s applicable volunteer activity practices.
17. Prepares an annual Christmas Bird Count Committee report and delivers the report at the annual planning meeting.
18. Completes other duties as the President might assign.

Education Committee Chair

The Education Committee Chair (Education Chair) is responsible for planning, organizing, and directing all aspects of BOD sanctioned educational programs for our community. The Education Chair is responsible for Audubon Adventures, an educationally accepted syllabus designed to educate young people about wildlife, habitats, and conservation ethics. The Education Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Education Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Education Committee operations.
4. Coordinates with the Fundraising Chair on fundraising opportunities to support Audubon Adventures, and coordinates with the Treasurer to manage the Audubon Adventures designated fund.
5. Administers the Audubon Adventures program and annually summarizes and reports the outcome to the BOD.
6. Coordinates the “Beginner Birding Class” in the Fall and Spring, as well as other educational presentations as requested.
7. Coordinates with the Northwest Florida Science and Engineering Fair each year to present a “Special Award” in each the Junior and Senior divisions on behalf of FMWAS. This requires contacting the Science Supervisor's Office of the County in charge of the event that year.
8. Consults, proposes, and gains approval during BOD meetings on policy and planning concerning educational initiatives and content on a near- and long-term basis.
9. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison to ensure abundant coverage of education initiative messages to appropriate outlets.
10. Coordinates with Corresponding Secretary for any “Thank You” cards.
11. Tracks State of Florida, Florida Audubon, National Audubon, and other community environmental education opportunities to enhance FMWAS’ educational stature.
12. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
13. Prepares an annual Education Committee report and delivers the report at the annual planning meeting.
14. Completes other duties as the President might assign.

Field Trip Committee Chair

The Field Trip Committee Chair (Field Trip Chair) is responsible for planning, organizing, and directing all aspects of BOD sanctioned Field Trips and Birds & Brew Outings. This includes scouting and coordinating the location of outings, and setting up itineraries including rendezvous, scheduling, logistics and hospitality. The Field Trip Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Field Trip Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Produces and maintains a list of Outing Leaders, Co-Leaders, and Backup Leaders, including all contact and relevant information.
4. Prepares annual budget submission to ensure effective Field Trip Committee operations.
5. Regularly consults, coordinates, proposes, and gains approval during BOD meetings on policy, planning, and delivery of Field Trips and Birds & Brew Outing itineraries on a near- and long-term basis.
6. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison to ensure abundant and timely coverage of upcoming outing/event messages to appropriate outlets.
7. Ensures that all Field Trips and Birds & Brew Outings includes a protocol, weather “go-no go,” and safety briefing including, but not limited to: sun, insects, noxious plants, snakes, and risks to optics by sprays and repellents/ sunscreen.
8. Ensures that all Field Trips and Birds & Brew Outing participants provide an individually signed relevant Release and Indemnification Form, or that they have an up-to-date form on file.
9. Maintains and updates Master List of Release and Indemnification Forms and coordinates with Recording Secretary for retention of all original, signed Release and Indemnification Forms. This Master List shall be made available to all Field Trips and Birds & Brew Outing leaders.
10. Views every Field Trips and Birds & Brew Outing as a membership recruitment opportunity.
11. Coordinates with Membership Chair about all non-FMWAS members on Field Trips and Birds & Brew Outings.
12. Coordinates with the Treasurer regarding collection and transfer of donation revenue.
13. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
14. Prepares an annual Field Trips Committee report and delivers the report at the annual planning meeting.
15. Completes other duties as the President might assign.

Fundraising Committee Chair

The Fundraising Committee Chair (Fundraising Chair) serves as the development officer of FMWAS and is responsible for development of all external restricted, designated, and unrestricted funds solicited by or donated to FMWAS. The Fundraising Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Fundraising Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed, and sales are effective.
3. Prepares annual budget submission to ensure effective Fundraising Committee operations.
4. Prepares and implements a Fundraising Committee plan for BOD ratification at the annual planning meeting.
5. Operates the “Audubon Store,” a BOD authorized mart.
6. Coordinates with the Treasurer on required financial record-keeping including remittances, sources and uses of cash, payment for fundraising printing and bulk mailing permitting and balances matters.
7. Consults and proposes during BOD meetings on fundraising policy and planning including inventory and financial status of the “Audubon Store.”
8. Oversees and manages the inventory of the “Audubon Store.”
9. Coordinates with Field Trip, Education and Outreach Chairs to ensure ample availability of merchandise.
10. Coordinates with the President to ensure the Annual Fundraising Letter is mailed no later than the first week of December and cites valid, compelling reasons to solicit funds from the membership.
11. Reviews and approves all BOD sanctioned public, private, governmental, or corporate grants-in-aid applications submitted for consideration.
12. Coordinates with the Center Chair on fundraising opportunities to develop funding in support of a FMWAS Center.
13. Assists and advises other FMWAS committee chairs with ancillary fundraising requirements and requests as needed.
14. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
15. Prepares an annual Fundraising Committee report and delivers the report at the annual planning meeting.
16. Completes other duties as the President might assign.

Membership Committee Chair

The Membership Committee Chair (Membership Chair) is responsible for planning, organizing, and directing all aspects of recruiting new members and sustaining existing members. The Membership Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Membership Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Membership Committee operations.
4. Consults and proposes during BOD meetings on policy and planning concerning membership and membership recruitment campaigns on a near-and long-term basis.
5. Coordinates with the Publications and Publicity Chairs in writing messages regarding membership matters to ensure abundant coverage in appropriate outlets.
6. Maintains an accurate record of both membership renewals and new member enrollments.
7. Coordinates to register new member data via the Chapter Transmittal Portal.
8. Manages FMWAS Chapter Membership Database and coordinates for new members with Direct Mail Processors.
9. Staffs the entrance table and records attendance at monthly membership meetings.
10. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
11. Prepares an annual Membership Committee report and delivers the report at the annual planning meeting.
12. Completes other duties as the President might assign.

Outreach Committee Chair

The Outreach Committee Chair (Outreach Chair) serves as primary volunteer coordinator and is responsible for planning, organizing, and directing of all aspects of FMWAS’ volunteer base and community outreach. Duties include, but are not limited to, coordinating outreach events, recruiting active volunteers from our membership, scheduling outreach speakers, outreach logistics, and hospitality. The Outreach Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Outreach Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Outreach Committee operations.
4. Consults and proposes during BOD meetings on policy and planning concerning outreach efforts.
5. Produces and maintains a detailed Membership Volunteer List including up-to-date contact information, specialties, availability, event preferences, and other relevant information.
6. Manages and directs, with assistance from the Publications and Publicity Chairs, the FMWAS Speaker’s Bureau. This includes training and qualifying at least six speakers, including the President, and marketing their availability to public, environmental and civic groups.
7. Manages speaker requests from outside organizations and schedules appropriate speakers to fill speaker requests, if possible.
8. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison in providing messages for upcoming outreach events to ensure local and social media coverage.
9. Manages outreach events and event requests to provide FMWAS presence at relevant, non-FMWAS public events. Ensures adequate and proper membership coverage at events that FMWAS commits to attending.
10. Manages, or delegates, all FMWAS-sponsored outreach events and ensures adequate leadership and membership coverage at these events.
11. Ensure the outreach “go-bag” is stored in the Storage Unit when not in use, and properly stocked with items needed for public tabled events (i.e. tablecloth, signage, rack cards, brochures, brochure holders, email sign-up list, pens, stickers, giveaways, Skimmers, and other appropriate items).
12. Ensure FMWAS public outreach event volunteers have access to the outreach “go-bag”, merchandise, Square reader, craft projects, displays, signage, and other items needed for their specific event.
13. Shares potential new members from outreach events with the Membership Chair for follow-up opportunities.
14. Coordinates with Fundraising Chair to obtain FMWAS merchandise for sale at outreach events.
15. Closely coordinates with Corresponding Secretary for all “Thank You” cards relevant to outreach events.
16. Recognizes, acknowledges, and thanks, on behalf of FMWAS, volunteers who help during outreach event.
17. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
18. Prepares an annual Outreach Committee report and delivers the report at the annual planning meeting.
19. Completes other duties as the President might assign.

Program Committee Chair

The Program Committee Chair (Program Chair) is responsible for planning, organizing, and directing all aspects of scheduled membership meetings including coordinating the meeting location, recruiting and scheduling speakers, meeting logistics and hospitality. The Program Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Program Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Program Committee operations.
4. Consults and proposes during BOD meetings on policy and planning concerning program content on a near- and long-term basis.
5. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison regarding upcoming FMWAS programs to ensure abundant coverage in appropriate outlets.
6. Ensures membership meeting sites have effective, operating audiovisual equipment.
7. Obtains written confirmation of speakers’ commitments to speak.
8. Budgets for and coordinates speakers’ honorarium or token of appreciation for speaking.
9. Closely coordinates with Corresponding Secretary for all “Thank You” cards.
10. Ensures proper signage is positioned for each membership meeting.
11. Greets and introduces every guest speaker.
12. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
13. Prepares an annual Program Committee report and delivers the report at the annual planning meeting.
14. Completes other duties as the President might assign.

Publications Committee Chair

The Publications Committee Chair (Publications Chair) serves as the Publisher and Editor-In-Chief of “The Skimmer,” the FMWAS newsletter. The Publications Chair may also be the Managing Editor or may assign that task to another member of the Publications Committee. Co-equally with the President, Vice President and Website Liaison, serves on the FMWAS Editorial Board, which focuses on FMWAS messaging. The Publications Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Publications Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed and “The Skimmer” is effectively circulated.
3. Prepares annual budget submission to ensure effective Publications Committee operations.
4. Coordinates with the Treasurer on required financial record-keeping, payment for printing and bulk mailing permitting and balances matters.
5. Communicates FMWAS messaging using “Mailchimp®.”
6. Prepares the annual publications schedules for BOD ratification at the annual planning meeting. Publishes based on that schedule.
7. Consults and proposes during BOD meetings on policy and planning concerning frequency, size, and general layout of “The Skimmer.”
8. Coordinates regularly with the Website Liaison regarding the renewing and updating of website content in order to keep the website accurate, up-to-date, and relevant.
9. Oversees and manages the inventory of all FMWAS printed materials. Coordinates with Field Trip, Education and Outreach Chairs to ensure ample stocks of printed materials are available, if requested.
10. Serves as a liaison to the FMWAS Speaker’s Bureau in publicizing their availability to public, environmental and civic groups.
11. Coordinates with the Fundraising Chair to develop funding streams to of-set forecast annual newsletter expenses.
12. Designate, as appropriate, a Managing Editor and Features Editor(s).
13. Assists committee chairs with ancillary publications requirements.
14. Prepares an annual Publications Committee report and delivers the report at the annual planning meeting.
15. Completes other duties as the President might assign.

Publicity Committee Chair

The Publicity Committee Chair (Publicity Chair) is responsible for coordinating all aspects of external communications including traditional, electronic and social media. The Publicity Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Publicity Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure that the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Publicity Committee operations.
4. Consults and proposes during BOD meetings on policy and planning concerning publicity efforts on a near- and long-term basis.
5. Ensures with the Publications and Website Liaison that timely, factual FMWAS coverage occurs in local media outlets.
6. Manages FMWAS social media presences including Facebook and Instagram et.al.
7. Serves as a liaison to the FMWAS Speaker’s Bureau in publicizing their availability to public, environmental and civic groups.
8. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
9. Prepares an annual Publicity Committee report and delivers the report at the annual planning meeting.
10. Researches options for marketing FMWAS within our two-county area to ensure that our organization remains current and utilizes the most effective outlets.
11. Completes other duties as the President might assign.

Webmaster

The Webmaster is responsible for planning, organizing, and directing of all technical aspects, suitability, feasibility, and capability of FMWAS electronic and virtual systems connectivity including the FMWAS website (fmwaudubon.org) to ensure essential information sources for members, our community, and the world. The Webmaster, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Along with the Website Liaison, consults and proposes during BOD meetings on policy and planning concerning the FMWAS Website on a near- and long-term basis.
2. Ensures that timely, factual FMWAS coverage occurs on the FMWAS website.
3. Manages an up-to-date FMWAS presence on the website with informative, factual articles, calendars, and rosters.
4. Prepares, in coordination with the Website Liaison, an annual Website Committee report and instructs the Website Liaison to deliver the report at the annual planning meeting.
5. Completes other duties as the President might assign.

Website Liaison

The Website Liaison is responsible for acting as the representative, and primary go-between for FMWAS and the current Webmaster. The Website Liaison, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Website Liaison as a designated successor when or if the need arises.
2. Delivers annual budget submission, provided by the Webmaster, to ensure effective website operations.
3. Consults and proposes, in conjunction with the Webmaster, during BOD meetings on policy and planning concerning the FMWAS Website on a near-and long-term basis.
4. Acts as the main contact for correspondence and requests between FMWAS and the Webmaster. This includes having regular communication with the Webmaster and serving as their representative at BOD meetings.
5. Ensures, with the Publications and Publicity Chairs, that timely, factual FMWAS coverage occurs on the FMWAS website.
6. Assists in managing an up-to-date FMWAS presence on the website with informative, factual articles, calendars, and rosters.
7. Maintains familiarity with the information on the website in order to know when new content is needed.
8. Requests new content from Committee Chairs and the membership in order to refresh the website as needed (i.e. articles, bird sightings, events, photographs, trip reviews, book reviews, etc.).
9. Manages the website content not specified to a Committee or Board Member by requesting new content from the appropriate people (i.e. Birding tab, Planting for Birds tab, Volunteer tab, etc).
10. Co-equally with the President, Vice President and Publications Chair, serves on the FMWAS Editorial Board, which focuses on FMWAS messaging.
11. Prepares, in conjunction with the Webmaster, an annual Website Committee report and delivers the report at the annual planning meeting.
12. Completes other duties as the President might assign.

Technology Committee Chair

The Technology Committee Chair (Technology Chair) is responsible for organizing and directing all technical aspects of FMWAS electronic and virtual systems connectivity including a Zoom account. The Technology Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Technology Committee Chair as a designated successor when or if the need arises.
2. Prepares annual budget submission to ensure effective committee operations including appropriate budgetary authority for FMWAS Zoom account.
3. Consults during BOD meetings on policy and planning concerning technology, including Zoom accounts on a near- and long-term basis.
4. Attends all monthly membership meetings to assist the Program Chair with audio/visual equipment setup and Zoom recordings.
5. Assists other committee chairs (i.e. birding classes) with technology tasks as needed.
6. Prepares an annual Technology Committee report and delivers the report at the annual planning meeting.
7. Completes other duties as the President might assign.

Editorial Board

The President convenes and chairs the FMWAS Editorial Board, which focuses on FMWAS messaging along with the Vice President, Publications Chair, and Website Liaison.

FMWAS Speakers’ Bureau

Managed and directed by the Outreach Chair, with assistance from the Publications and Publicity Chairs, the FMWAS Speaker’s Bureau consists of at least six speakers, including the President, who are trained and qualified to provide speeches and presentations when requested.

Duties of the Speakers’ Bureau include training and qualifying speakers from the FMWAS membership, scheduling speakers when requested, and marketing FMWAS speakers’ availability to public, environmental and civic groups.

Article I — Name and Affiliation

This organization shall be a non-profit corporation known as the Francis M. Weston Audubon Society, Inc. (hereafter “FMWAS” or “the society”) with headquarters in Pensacola, Florida and shall be a chapter of both the Audubon Florida and the National Audubon Society (hereafter “Florida” and “National”).

Article II — Purpose

The purpose of this society is to promote the understanding and preservation of birds and wildlife and the environment that supports them. The society also promotes the cause of conservation of all natural resources.

Article III — Membership

Section 1. Any person interested in the purposes of this society is eligible to apply for membership.

Section 2. The classes of membership of this society shall be the same as the classes of membership maintained by the National. All members of this society must be members of National.

Section 3. The minimum membership dues shall be as established by National.

Section 4. All FMWAS members shall enjoy at a minimum all of the rights and privileges accorded to any member of National.

Section 5. Each FMWAS member shall have the right to cast one vote at the annual meeting and at any regular or special meeting of members on any motion that may be properly brought before such meeting, including the election of officers and directors.

Section 6. Membership dues shall be payable at the time of application.

Section 7. Should renewal of membership dues are not be paid within four months after the due date, a member so in default shall be dropped forthwith from the rolls.

Section 8. Members of the FMWAS shall receive the publications of the local chapter, National and Florida and shall have all other membership privileges.

Article IV — Parliamentary Authority

The rules set forth in Roberts Rules of Order (Newly Revised) 12th Ed. (Hatchette Book Group, New York, New York, September 2020) shall prevail at all meetings of the society except when over-ruled by law. A majority plus one of the duly elected and appointed members of the Board shall constitute a Board quorum and ten members shall constitute a quorum for the transaction of business at regular meetings of the society.

Article V — Meetings

Section 1. The Board of Directors (the Board) shall determine the time and place of the meetings of the society. There shall be at least six membership meetings per year.

Section 2. The Annual Meeting of the society for the election of officers and presentation of awards shall be held on the regular meeting date in the month of May. Notice of the Annual Meeting shall be mailed to all members of the society at least thirty days prior to the Annual Meeting. Elections shall be by a quorum vote and election shall be determined by a simple majority of the membership present.

Section 3. The president or, in his absence, the vice president, shall act as a chair at any meeting Board or society meeting. In the absence of both the president or vice president or their appointment of a chair, the Board may designate any other member of the Board to act as chair at such a meeting. Board meetings may be held by electronic means provided that all Board Members are polled on each issue.

Article VI — Board of Directors

Section 1. The control and conduct of the property and business of the society shall be vested in a Board. The Board shall also determine the policies of the society and acts as a fiduciary for the general membership of the society. Membership of the Board shall include the elected officers, three directors-at-large, the chairs of the standing committees, and will include two fully-enfranchised student directors. Each of the three directors-at-large shall be elected for three-year staggered terms. The student directors shall be appointed by the president with the approval of the Board and shall serve for a one-year term. In the event of a vacancy occurring among elected Board members (officers and directors-at-large), the Board will select a replacement, who will serve for the remainder of the term. In the event of a vacancy occurring in the student directors,

the president, with the approval of the Board, may appoint a replacement who will serve for the remainder of the term.

Section 2. Regular meetings of the Board shall be held at least six times per year. Additional meetings may be called by the president when deemed necessary. A special meeting of the Board may be called by three members of the Board. Any Board member who misses three (3) consecutive meetings of the Board may be removed from office by a vote of the remaining directors.

Section 3. In the event that an issue arises requiring a decision by the Board outside five days of the next Board meeting, the Board may employ electronic means to derive a timely decision.

If the issue does not affect the operation of the chapter and does not commit resources, the president, or vice president in the absence of the president, may survey the Board electronically to obtain a consensus for action on the issue. The president, or vice president in the absence of the president will outline the issue and give a date by which Board members must reply. All responses to the motion will be made as “reply to all” so that everyone sees the ongoing commentary. An attempt must be made to contact all Board members. The president will maintain a record of all votes taken electronically and the recording secretary will report the results as minutes of a special meeting to be approved at the following regular Board meeting.

In the event that a critical issue affecting the operation of the chapter and/or requiring a commitment of resources arises requiring a decision within five days and outside the time frame of the next Board meeting, the Board may employ electronic means to derive a timely decision. Any voting member of the Board may initiate a request to the appropriate committee chair. If the Committee chair deems that action is required before the next Board meeting, the chair will contact the president, or vice president if the president cannot be contacted, and request that the president or the vice president conduct an electronic vote. The request must state a motion, a concise statement of the question and the last date that an answer must submitted. Upon receipt of a properly submitted request for an electronic vote from the committee chair and a second for the request motion, the president shall send electronically to each Board member all appropriate information including a concise and explained motion for the question requiring a vote and the date by which votes must be electronically received in order to be counted. Each Board member shall have a minimum of two calendar days to respond. All responses to the motion will be made as “reply to all” so that everyone sees the ongoing commentary. Recipients may also submit questions and/or a motion to amend the question to the president. In that event, the president will relay the amendment motion to all recipients and revise the due date when possible. The total number of responses received by the president by the due date must meet the Article VI quorum requirements for a voted action to be valid. The president will maintain a record of all votes taken electronically and the recording secretary will report the results as minutes of a special meeting to be approved at the following regular Board meeting.

Section 4. Per Article VI, a majority plus one of the duly elected and appointed members of the Board shall constitute a quorum for the transaction of any Board business.

Motions shall be carried by a simple majority of those present.

Article VII — Officers

Section 1. The officers of the Society shall consist of a president, a vice president, a recording secretary, a corresponding secretary, and a treasurer. The officers shall be elected at the annual meeting of the members and shall assume their duties immediately following the close of the meeting. They shall hold office for one year or until their successors are elected and shall be eligible for re-election. Detailed officers’ position descriptions ratified by the membership are attached as Appendix One. As such, Appendix One is fully part FMWAS’ by laws and has equal force and obligation on the society.

Section 2. The president shall preside at all meetings of the society, including the meetings of the Board, and shall supervise all phases of the society’s work in accordance with the general Board policies. The president shall appoint all committees except the nominating and auditing committees.

Section 3. The vice president shall, in the absence or inability of the president, preside and perform the duties of the president and shall be chairman of one of the standing committees.

Section 4. The recording secretary shall keep a record of all of the proceedings of the meeting of the Board of Directors and the annual meeting and shall deposit a copy of same in the Special Collections of the Pace Library, University of West Florida. The recording secretary shall also deposit in the library any other records as approved by the Board.

Section 5. The corresponding secretary shall conduct and preserve correspondence relating to the Society, and perform such other related duties as the Board may direct.

Section 6. The treasurer shall receive and be the custodian of all of the monies of the Society, and shall deposit all such funds in the name and credit of the society in such depositories as may be designated by the Board. The treasurer shall disburse the funds of the Society as may be ordered by the Board, taking proper vouchers therefor, and shall render to the Board, whenever they require it, an account of all transactions as treasurer and of the financial condition at the annual meeting which shall be subject to audit by the Auditing Committee. All drafts and checks of the Society shall be signed by the treasurer and countersigned and/or approved by the president or vice president in the president’s absence.

Article VIII — Auditing Committee

The Board shall annually appoint a special Auditing Committee consisting of two members of the Society who are not officers or directors, whose function will be to report at the first meeting after the annual meeting upon the character and accuracy of the treasurer’s financial records and reports.

Article IX — Nominating Committee

Section 1. The Board shall annually appoint, at the January Board meeting, a Nominating Committee to consist of three members of the society, who are not officers of the society, one of whom shall be a member of the Board. The members of such Nominating Committee shall then be made known to the members of the society, and suggestions for nominations for directors and officers may be submitted to such Committee by any other member of the society.

Section 2. This committee shall nominate candidates for officers and directors-at-large positions, whose terms will expire. The Nominating Committee’s report shall be made to the membership and be published in the newsletter at least one month before the Annual Meeting. At the Annual Meeting, the Nominating Committee shall present the slate for vote by members present at that meeting.

Section 3. In case any member of the Nominating Committee shall be unable to serve, then the chair, Nominating Committee shall select a replacement and advise the Board.

Section 4. Nominations for officers and members of the Board may be made from the floor at the Annual Meeting.

Article X — Standing Committees

Section 1. There shall be appointed annually by the president and approved by the Board, a chair for each standing committee, who may select other members to serve on the committee. Detailed standing committee chairs’ position descriptions ratified by the membership are attached as Appendix One. As such, Appendix One is fully part FMWAS’ by laws and has equal force and obligation on the society.

Section 2. The standing committees shall be:

A Center Committee, which is responsible for planning, organizing and directing of all aspects of FMWAS’ efforts to develop a long-range vision, mission and plan to create a

vibrant, lasting FMWAS presence in Escambia and Santa Rosa Counties. The Center Committee is responsible for the fiduciary and operational management of the on-going Bruce Beach Native Trees & Plants for Native & Migratory birds project.

A Conservation Committee, which shall keep the Society informed of conservation developments and submit recommendations to the Board for their consideration and possible action.

An Education Committee, which shall promote interest in nature and conservation by whatever means are deemed effective and to encourage the attendance of teachers and other youth leaders at Audubon Camps, conservation workshops, etc.

A Field Trip Committee, which shall organize and arrange for the proper conduct of field trips.

A Fundraising Committee, which is responsible for development of all external restricted, designated and unrestricted funds solicited by or donated to FMWAS.

A Membership Committee, which shall be responsible for keeping the Society’s membership records and for promoting membership in National Audubon Society through local efforts to enroll new members and renew current members.

An Outreach Committee, which is responsible for planning, organizing and directing of all aspects of FMWAS community outreach including coordinating specific outreach locations, recruiting and scheduling outreach speakers, outreach logistics and hospitality.

A Program Committee which shall coordinate the general programs of the society and make all plans and arrangements for the regular meetings of the Society.

A Publications Committee, which shall publish a newsletter or communicate with the members. It shall serve to inform the membership of the Society’s schedule of activities and events and generate interest in its programs and in the natural world. Any newsletter shall be called “The Skimmer.”

A Publicity Committee, which shall use newspapers, radio, TV and other social media to publicize the purpose, aims and activities of the Society.

A Website & Technology Committee, which is responsible for planning, organizing and directing of all technical aspects, suitability, feasibility and capability of FMWAS electronic and virtual systems and connectivity including the FMWAS website (fmwaudubon.org) and Zoom account(s), to ensure essential information sources for members, our community and the world.

Article XI — Chapter Status

Section 1. Chapter Recognition. This corporation is a chapter of Audubon Florida, a Florida not-for-profit corporation and the National Audubon Society, Inc., a New York not-for-profit corporation, and as such has agreed to and shall abide by the provisions, requirements and limitations such status accords, as is provided in the bylaws of these corporations.

Section 2. Relationship. The relationship between FMWAS, National and Florida is only contractual. FMWAS, as a chapter, is not nor shall be deemed to be a subsidiary, division, nor member of National and Florida. National and Florida shall have no right, title, interest, claim, lien nor demand on and real or personal property of FMWAS vested or contingent; nor any right, privilege nor franchise in FMWAS by virtue of these bylaws except as subject to Article XI Section 4 articulated herein and below. National and Florida are not, likewise, and shall not be determined to be a parent, subsidiary, division, or member of this corporation and this corporation shall have no right, title, interest, claim, lien or demand in or to any real or personal property of National or Florida, vested or contingent; nor any right, privilege or franchise in such corporations.

Section 3. Commitments. This society shall not enter into any commitments binding upon National without written authorization by National, nor shall National, without written authorization by this society, enter into any commitments binding upon this society.

Section 4. Extinction-Abandonment. In the event that this corporation shall become extinct, or when property owned by this corporation shall be abandoned, title to said property shall vest in Audubon Florida, which may institute proceedings in the appropriate state court in and for the county in which said property is situated to transfer title and vest possession of said property in said corporation. This provision shall in no way supersede or be interpreted to be contrary to the laws of the State of Florida regarding distribution of property of a not-for-profit corporation upon dissolution.

Section 5. Common Membership Dues Collection. All members of FMWAS incur a liability for and pay dues for membership in Florida and National in accordance with their by laws. Dues of the society shall be that portion of the dues accruing to the society under contractual agreement existing with the Florida and National and shall consist of categories of membership as defined by Florida and/or National.

Section 6. Discontinuance. This society may terminate its status as a chapter of National and National may terminate the status of this society as a chapter of National pursuant to procedures set forth in the 2001 Audubon Chapter Policy adopted by National’s Board of on December 8, 2001.

Article XII — Prohibitions

Notwithstanding any other provisions of these articles, this corporation shall not carry on any other activities not permitted to be carried on by:

(a) a corporation exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code of 1954 or the corresponding provision of any future United States Internal Revenue Law, or

(b) a corporation, contributions to which are deductible under section 170(c)

(2) of the Internal Revenue Code of 1954 or the corresponding provision of any future United State Internal Revenue Law.

(c) a corporation registered as an exempt charitable organization under Chapter 496 of the Florida Statutes or the corresponding provision of any future Florida Statutes.

Article XIII — Dissolution, Limitation on Distribution

This corporation is not organized nor shall it be operated for pecuniary gain or profit, and it does not contemplate the distribution of gains, profits or dividends to the members thereof, or to any private shareholder or individual. The property, assets, profits and net income of this corporation are irrevocably dedicated to charitable purposes and no part of the property, assets, profits and net income of this corporation shall ever inure to the benefit of any director, officer, or member thereof or to the benefit of any private shareholder or individual. Upon the dissolution or upon abandonment, the assets of this corporation remaining after the payment of or the provision for all debts and liabilities of this corporation, shall be donated to the Audubon Florida, a Florida not-for-profit corporation, or to such corporation or corporations, fund or funds, or foundation or foundations, having similar objects and purposes as to this corporation, as the Board of this corporation may designate, subject to the order of the Circuit Court in and for the County of Escambia, State of Florida, or such other Florida court which shall have authority over the dissolution of the corporation as provided by Florida law; provided, however, that none of such assets shall be donated to any organization other than one organized and operated exclusively for charitable purposes.

Article XIV — Amendments

Section 1. These bylaws may be amended at any regular meeting of the society by a two-thirds vote of those members present and voting. The proposed amendment(s) shall be presented to the Board and published on the society’s website fmwaudubon.org at least two months prior to any vote.

Section 2. All such proposed amendments shall be submitted in writing and signed by at least three members in good standing.

Section 3. To attach to and incorporate into the by-laws, the Francis M. Weston Audubon Society Officer, Director and Standing Committee Chairs Position Descriptions dated March 4, 2021.

Amended and Approved by the Membership on both January 28, 2021, and February 25, 2021.

Michael Brower, President

James Brady, Vice President

Pamela Brown, Recording Secretary

Attachment (1): Francis M. Weston Audubon Society Officer, Director and Standing Committee Chairs Position Descriptions approved by the Membership January 28, 2021, and February 25, 2021.

FMWAS By Laws approved March 4, 2021

Appendix One — POSITION DESCRIPTIONS

Francis M. Weston Audubon Society Officer, Director & Standing Committee Chairs,

Position Descriptions

As Amended 07/15/2025

President

The President, Francis M. Weston Audubon Society (FWMAS), an officer of the corporation, serves as the primary fiduciary for the organization acting for and on behalf of the membership to manage FWMAS vision, mission, goals, and assets. As a fiduciary, the President owes FMWAS the duties of good faith and trust. The highest legal duty of one party to another, being a fiduciary requires being bound ethically to act in the others’ best interests. The President, as fiduciary, is responsible for FMWAS’ general well-being including fostering an organization-wide climate free of discrimination against individuals based on any protected status.

The President collaborates with the Board of Directors (BOD) to refine and implement the strategic plan while ensuring that the budget, standing committees, and priorities are aligned with FMWAS’ core mission. Equally, the President cultivates a strong and transparent working relationship with the BOD and ensures open communication about the measurement of financial, programmatic, and impact performance against stated milestones and goals. The President convenes and chairs the FMWAS Editorial Board, which focuses on FMWAS messaging.

1. Closely collaborating with the Treasurer and BOD, proposes a comprehensive annual financial plan and budget – prudently managing the assets of the organization’s members.
2. Convenes the BOD in regular meetings and planning retreats.
3. Appoints all Committee Chairs, except the Nominating Committee and Audit Committee.
4. Monitors progress of all standing committees and helps align committee work with FMWAS mission and goals.
5. Meets with standing Committee Chairs to provide guidance about workflow and how individual committees can support the FWMAS community.
6. As the primary FMWAS spokesperson, actively shares a joint role in FMWAS Speakers’ Bureau talking to the public about FMWAS’ vision, mission, goals, and the world of birding.
7. Consults with Fundraising Chair to jointly lead fundraising efforts and coordinate special finance campaigns.
8. Meets with donors seeking the support of corporate sponsorship and tapping organizational constituents for donations.
9. Takes the lead on community-wide fundraising events such as direct mail solicitations, sponsorships, and other innovative events.
10. Serves as leader of FMWAS delegation to the Audubon Florida Regional Conservation Committee.
11. Attends the annual Audubon Florida meeting.
12. Calls on the BOD to appoint a Nominating Committee in January and Audit Committee in April.
13. Serves ex-officio as voting member of all standing committees.
14. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
15. Completes all other duties as the BOD might assign.
16. Coordinates with the BOD to research, draft and submit an Annual Report to the members, Florida Audubon and National Audubon Society.

Vice President

The Vice President, FMWAS, an officer of the corporation, is equally a fiduciary for the organization and is prepared at all times to assume the role of President, if necessary. Co-equally with the President, Publications Chair, and Website Liaison, serves on the FMWAS Editorial Board, which focuses FMWAS messaging. In the absence of the President, the Vice President serves in the President’s place and in the spokesperson’s capacity for all BOD sanctioned FMWAS events. The President may delegate special assignments to the Vice President. The Vice President works closely with the BOD to help achieve the President’s vision and policies.

1. Acts as parliamentarian for all BOD sanctioned events per Robert's Rules of Order Newly Revised, 12th ed. (Hachette Book Group, 2020).
2. Acts as the President’s liaison for all FMWAS insurance matters coordinating with all standing committee chairs to ensure their insurance requirements are effectively assessed; and with BOD approval, puts coverage in place.
3. Prepares annual budget submission to ensure effective FMWAS insurance coverage for all FMWAS operations.
4. Serves as a standing committee chair.
5. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
6. Completes other duties as the President might assign.

Recording Secretary

The Recording Secretary, FMWAS, an officer of the corporation, is equally a fiduciary for the organization and is prepared at all times to assume the leadership role when the President and Vice President are unavailable. The Recording Secretary provides the BOD with required meeting notices, and takes minutes at BOD meetings, or designates a person for the task. The Recording Secretary reviews and distributes the BOD proposed and approved minutes.

1. Personally recruits, trains, and qualifies an Assistant Recording Secretary as a designated successor when or if the need arises.
2. Prepares and maintains BOD records, such as minutes and committee reports, and ensures the accuracy and security of the records.
3. Annually deposits copies of the previous year’s proceedings of all BOD meetings and the annual meeting in the Special Collections of the Pace Library, University of West Florida.
4. Prepares annual budget submission to ensure effective FMWAS funds are available for all FMWAS administration.
5. Is the legal repository of all official FMWAS records.
6. Completes other duties as the President might assign.

Corresponding Secretary

The Corresponding Secretary, FMWAS, an officer of the corporation, is equally a fiduciary for the organization and is prepared at all times to assume the leadership role when the President, Vice President and Recording Secretary are unavailable. The Corresponding Secretary manages all non-electronic correspondence relating to FMWAS.

1. Personally recruits, trains, and qualifies an Assistant Corresponding Secretary as a designated successor when or if the need arises.
2. Regularly collect correspondence from the FMWAS mailbox.
3. Opens all mail to ascertain topic, sender and who has the action responsibility. Assigns action or defers to the President.
4. Maintains an official business correspondence record of correspondence receipt date, item from, item to and subject.
5. Prepares annual budget submission to ensure effective FMWAS funds are available for all FMWAS correspondence.
6. Liaisons with the Treasurer for all payment due invoices and deposits.
7. Liaisons with the Membership Chair for new and renewed memberships.
8. Coordinates with officers, directors, and standing committee chairs to ensure outreach cards including “Thank You,” sympathy and get-well cards are sent in a timely manner.
9. Coordinates with the Treasurer and acknowledges all donation deposits to FMWAS, a 501(c)(3), not for profit corporation by letter including: FMWAS’ name, a statement saying that FMWAS is a 501(c)(3), tax-exempt organization, date the donation was received, amount of the contribution, a description (but not value) of a non-cash gift, a statement that no goods or services were provided by FMWAS, if applicable; a description and good faith estimate of the value of goods or services in excess of $75.00, if any, that FMWAS provided in return for the contribution.
10. Authors and sends all correspondence via USPS.
11. Completes other duties as the President might assign.

Treasurer

The Treasurer FMWAS, an officer of the corporation, serves as the chief financial officer by operation of law and is equally a fiduciary for the organization. The Treasurer applies their knowledge and skills to monitor finances while preparing financial reports and summarizing reports for the BOD. The Treasurer works with the President and the BOD to develop financial plans and prepare FMWAS’s annual budget. The Treasurer reviews the annual audit and tax forms and presents financial material to the BOD.

Ultimately, while financial management is the primary focus of the Treasurer, the entire BOD shares the responsibility of financial oversight and accountability.

1. Personally recruits, trains, and qualifies an Assistant Treasurer as a designated successor when or if the need arises.
2. Manages and oversees the management of FMWAS funds including tasks as selecting a bank, reconciling bank statements, and managing cash flow.
3. Is the legal repository of all FMWAS financial records.
4. Gains BOD approval to invest funds consistent with applicable laws.
5. Develops and enforces strong internal controls and financial management policies.
6. Is knowledgeable about who has access to FMWAS’ funds and any outstanding bills or debts owed.
7. Creates and maintains systems for ensuring the FMWAS’ ongoing solvency.
8. Oversees the operations of FMWAS’ financial policies including check signing authority, expense reimbursement, credit card usage, and petty cash policies.
9. Is responsible for facilitating the preparation of an annual budget, as well as regularly monitoring and comparing the actual revenues and expenses incurred against such budget.
10. Ensures development of a budget that supports FMWAS goals and drives decision-making aimed at success in effectuating FMWAS’ mission.
11. Presents the BOD a budget for ratification no later than the August Board meeting.
12. Is prepared to explain and justify all aspects of the budget documents.
13. Has thorough knowledge and understanding of FMWAS’ financial reports and important financial ratios.
14. Ensures accurate and complete financial reporting and proper maintenance of financial records and information/tax returns.
15. Keeps the BOD apprised of key financial events, trends, and concerns, and assessments of FMWAS’ fiscal health.
16. Keeps a calendar of filing requirements and deadlines and has clear assignments (with backups) to help ensure they are all met in a timely manner.
17. Is responsible for completing, or ensuring the completion of, required financial reporting forms (including the IRS Form 990) in a timely manner and making these forms available for BOD review.
18. Translates financial concepts and information for the BOD and members who do not have a financial background or substantial financial experience.
19. Regularly assesses risks and whether and how such risks should be mitigated.
20. Learns the particulars of FMWAS’ finances and the applicable laws, which may include laws related to earned income, sales taxes for not-for-profits, appropriate expenditures, and prudent investments.
21. Closely liaisons with the BOD, when convened, facilitating and encouraging the BOD’s strategic thinking about FMWAS’ short- and long-term financial vitality in relation to its advancement of the FMWAS’ mission.
22. Prepares an annual financial report and delivers the report at the annual planning meeting.
23. Completes other duties as the President might assign.

Directors-At-Large and Student Directors

The Directors-At-Large and Student Directors are elected to serve as fiduciaries for FMWMAS acting for and on behalf of the membership to help manage FWMAS vision, mission, goals, and assets. Each Director-At-Large and Student Director shall serve as standing Committee Chair; however, Student Directors may fulfill this requirement by serving as co-chairs on any one of the standing committees with concurrence of the BOD.

Center Committee Chair – PAUSED INDEFINITELY

The Center Committee Chair (Center Chair) is responsible for planning, organizing, and directing all aspects of FMWAS’ efforts to develop a long-range vision, mission, and plan to create a vibrant and lasting FMWAS presence in Escambia and Santa Rosa County. The Center Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Center Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Center Committee operations.
4. Consults and proposes during BOD meetings on policy and planning concerning center opportunities on a near- and long-term basis, including potential alliances and itinerant space sharing strategies with local aligned organizations.
5. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison to ensure abundant coverage of messages to appropriate outlets regarding a FMWAS Center.
6. Coordinates with the BOD regarding communications and coordination with Audubon Florida and National Audubon Society about a FMWAS Center.
7. Coordinates with the Fundraising Chair on fundraising opportunities to develop funding in support of a FMWAS Center.
8. Acts as Spokesperson for activities in support of a FMWAS Center.
9. Prepares an annual Center Committee report and delivers the report at the annual planning meeting.
10. Completes other duties as the President might assign.

Conservation Committee Chair

The Conservation Committee Chair (Conservation Chair) is responsible for planning, organizing, and directing all aspects of all BOD sanctioned citizen science/conservation projects. This includes coordinating sites and locations of the citizen science/conservation efforts and setting up citizen science/conservation itineraries including collaborations, scheduling, and logistics. The Conservation Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Conservation Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Conservation Committee operations.
4. Regularly consults, coordinates, proposes, and gains approval during BOD meetings on policy, planning, and delivery of avian-based citizen science/conservation projects on a near- and long-term basis.
5. Coordinates, leads as a fiduciary, and directly manages operational management of FMWAS’s project at Bruce Beach, Pensacola, Florida.
6. Coordinates, or designates a coordinator, for the annual Christmas Bird Count (CBC).
7. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison to ensure abundant coverage of on-going avian-based citizen science/conservation project messages to appropriate outlets.
8. Ensures that every FMWAS avian-based citizen science/conservation project includes a protocol, weather go-no go, and safety briefing including, but not limited to: sun, insects, noxious plants, snakes, and risks to optics by sprays and repellents/sunscreen.
9. Ensures that every FMWAS project participant provides an individually signed relevant Release and Indemnification Form, or that they have an up-to-date form on file.
10. Coordinates with the Recording Secretary for the retention of all original, signed Release and Indemnification Forms. This Master List shall be made available to all FMWAS project team leaders.
11. Advises the BOD on national, regional, and local conservation issues.
12. Recommends FMWAS conservation strategies to the BOD.
13. Prepares the President or designated spokesperson to speak to the media and government regarding national, regional, and local conservation issues including FMWAS avian-based citizen science/conservation projects.
14. Speaks at the monthly membership meetings regarding national, regional and local conservation issues including FMWAS avian-based citizen science/ conservation projects.
15. Closely coordinates with University of West Florida, Pensacola State College, governmental agencies, and like-minded not-for-profit organizations to achieve alliance opportunities for FMWAS avian-based citizen science/ conservation projects.
16. Serves as a member of the FMWAS delegation to the Audubon Florida Regional Conservation Committee.
17. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
18. Prepares an annual Conservation Committee report and delivers the report at the annual planning meeting.
19. Completes other duties as the President might assign.

Education Committee Chair

The Education Committee Chair (Education Chair) is responsible for planning, organizing, and directing all aspects of BOD sanctioned educational programs for our community. The Education Chair is responsible for Audubon Adventures, an educationally accepted syllabus designed to educate young people about wildlife, habitats, and conservation ethics. The Education Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Education Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Education Committee operations.
4. Coordinates with the Fundraising Chair on fundraising opportunities to support Audubon Adventures, and coordinates with the Treasurer to manage the Audubon Adventures designated fund.
5. Administers the Audubon Adventures program and annually summarizes and reports the outcome to the BOD.
6. Coordinates the “Beginner Birding Class” in the Fall and Spring, as well as other educational presentations as requested.
7. Coordinates with the Northwest Florida Science and Engineering Fair each year to present a “Special Award” in each the Junior and Senior divisions on behalf of FMWAS. This requires contacting the Science Supervisor's Office of the County in charge of the event that year.
8. Consults, proposes, and gains approval during BOD meetings on policy and planning concerning educational initiatives and content on a near- and long-term basis.
9. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison to ensure abundant coverage of education initiative messages to appropriate outlets.
10. Coordinates with Corresponding Secretary for any “Thank You” cards.
11. Tracks State of Florida, Florida Audubon, National Audubon, and other community environmental education opportunities to enhance FMWAS’ educational stature.
12. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
13. Prepares an annual Education Committee report and delivers the report at the annual planning meeting.
14. Completes other duties as the President might assign.

Field Trip Committee Chair

The Field Trip Committee Chair (Field Trip Chair) is responsible for planning, organizing, and directing all aspects of BOD sanctioned Field Trips and Birds & Brew Outings. This includes scouting and coordinating the location of outings, and setting up itineraries including rendezvous, scheduling, logistics and hospitality. The Field Trip Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Field Trip Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Produces and maintains a list of Outing Leaders, Co-Leaders, and Backup Leaders, including all contact and relevant information.
4. Prepares annual budget submission to ensure effective Field Trip Committee operations.
5. Regularly consults, coordinates, proposes, and gains approval during BOD meetings on policy, planning, and delivery of Field Trips and Birds & Brew Outing itineraries on a near- and long-term basis.
6. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison to ensure abundant and timely coverage of upcoming outing/event messages to appropriate outlets.
7. Ensures that all Field Trips and Birds & Brew Outings includes a protocol, weather “go-no go,” and safety briefing including, but not limited to: sun, insects, noxious plants, snakes, and risks to optics by sprays and repellents/ sunscreen.
8. Ensures that all Field Trips and Birds & Brew Outing participants provide an individually signed relevant Release and Indemnification Form, or that they have an up-to-date form on file.
9. Maintains and updates Master List of Release and Indemnification Forms and coordinates with Recording Secretary for retention of all original, signed Release and Indemnification Forms. This Master List shall be made available to all Field Trips and Birds & Brew Outing leaders.
10. Views every Field Trips and Birds & Brew Outing as a membership recruitment opportunity.
11. Coordinates with Membership Chair about all non-FMWAS members on Field Trips and Birds & Brew Outings.
12. Coordinates with the Treasurer regarding collection and transfer of donation revenue.
13. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
14. Prepares an annual Field Trips Committee report and delivers the report at the annual planning meeting.
15. Completes other duties as the President might assign.

Fundraising Committee Chair

The Fundraising Committee Chair (Fundraising Chair) serves as the development officer of FMWAS and is responsible for development of all external restricted, designated, and unrestricted funds solicited by or donated to FMWAS. The Fundraising Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Fundraising Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed, and sales are effective.
3. Prepares annual budget submission to ensure effective Fundraising Committee operations.
4. Prepares and implements a Fundraising Committee plan for BOD ratification at the annual planning meeting.
5. Operates the “Audubon Store,” a BOD authorized mart.
6. Coordinates with the Treasurer on required financial record-keeping including remittances, sources and uses of cash, payment for fundraising printing and bulk mailing permitting and balances matters.
7. Consults and proposes during BOD meetings on fundraising policy and planning including inventory and financial status of the “Audubon Store.”
8. Oversees and manages the inventory of the “Audubon Store.”
9. Coordinates with Field Trip, Education and Outreach Chairs to ensure ample availability of merchandise.
10. Coordinates with the President to ensure the Annual Fundraising Letter is mailed no later than the first week of December and cites valid, compelling reasons to solicit funds from the membership.
11. Reviews and approves all BOD sanctioned public, private, governmental, or corporate grants-in-aid applications submitted for consideration.
12. Coordinates with the Center Chair on fundraising opportunities to develop funding in support of a FMWAS Center.
13. Assists and advises other FMWAS committee chairs with ancillary fundraising requirements and requests as needed.
14. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
15. Prepares an annual Fundraising Committee report and delivers the report at the annual planning meeting.
16. Completes other duties as the President might assign.

Membership Committee Chair

The Membership Committee Chair (Membership Chair) is responsible for planning, organizing, and directing all aspects of recruiting new members and sustaining existing members. The Membership Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Membership Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Membership Committee operations.
4. Consults and proposes during BOD meetings on policy and planning concerning membership and membership recruitment campaigns on a near-and long-term basis.
5. Coordinates with the Publications and Publicity Chairs in writing messages regarding membership matters to ensure abundant coverage in appropriate outlets.
6. Maintains an accurate record of both membership renewals and new member enrollments.
7. Coordinates to register new member data via the Chapter Transmittal Portal.
8. Manages FMWAS Chapter Membership Database and coordinates for new members with Direct Mail Processors.
9. Staffs the entrance table and records attendance at monthly membership meetings.
10. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
11. Prepares an annual Membership Committee report and delivers the report at the annual planning meeting.
12. Completes other duties as the President might assign.

Outreach Committee Chair

The Outreach Committee Chair (Outreach Chair) serves as primary volunteer coordinator and is responsible for planning, organizing, and directing of all aspects of FMWAS’ volunteer base and community outreach. Duties include, but are not limited to, coordinating outreach events, recruiting active volunteers from our membership, scheduling outreach speakers, outreach logistics, and hospitality. The Outreach Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Outreach Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Outreach Committee operations.
4. Consults and proposes during BOD meetings on policy and planning concerning outreach efforts.
5. Produces and maintains a detailed Membership Volunteer List including up-to-date contact information, specialties, availability, event preferences, and other relevant information.
6. Manages and directs, with assistance from the Publications and Publicity Chairs, the FMWAS Speaker’s Bureau. This includes training and qualifying at least six speakers, including the President, and marketing their availability to public, environmental and civic groups.
7. Manages speaker requests from outside organizations and schedules appropriate speakers to fill speaker requests, if possible.
8. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison in providing messages for upcoming outreach events to ensure local and social media coverage.
9. Manages outreach events and event requests to provide FMWAS presence at relevant, non-FMWAS public events. Ensures adequate and proper membership coverage at events that FMWAS commits to attending.
10. Manages, or delegates, all FMWAS-sponsored outreach events and ensures adequate leadership and membership coverage at these events.
11. Ensure the outreach “go-bag” is stored in the Storage Unit when not in use, and properly stocked with items needed for public tabled events (i.e. tablecloth, signage, rack cards, brochures, brochure holders, email sign-up list, pens, stickers, giveaways, Skimmers, and other appropriate items).
12. Ensure FMWAS public outreach event volunteers have access to the outreach “go-bag”, merchandise, Square reader, craft projects, displays, signage, and other items needed for their specific event.
13. Shares potential new members from outreach events with the Membership Chair for follow-up opportunities.
14. Coordinates with Fundraising Chair to obtain FMWAS merchandise for sale at outreach events.
15. Closely coordinates with Corresponding Secretary for all “Thank You” cards relevant to outreach events.
16. Recognizes, acknowledges, and thanks, on behalf of FMWAS, volunteers who help during outreach event.
17. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
18. Prepares an annual Outreach Committee report and delivers the report at the annual planning meeting.
19. Completes other duties as the President might assign.

Program Committee Chair

The Program Committee Chair (Program Chair) is responsible for planning, organizing, and directing all aspects of scheduled membership meetings including coordinating the meeting location, recruiting and scheduling speakers, meeting logistics and hospitality. The Program Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Program Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Program Committee operations.
4. Consults and proposes during BOD meetings on policy and planning concerning program content on a near- and long-term basis.
5. Coordinates with the Publications Chair, Publicity Chair, and Website Liaison regarding upcoming FMWAS programs to ensure abundant coverage in appropriate outlets.
6. Ensures membership meeting sites have effective, operating audiovisual equipment.
7. Obtains written confirmation of speakers’ commitments to speak.
8. Budgets for and coordinates speakers’ honorarium or token of appreciation for speaking.
9. Closely coordinates with Corresponding Secretary for all “Thank You” cards.
10. Ensures proper signage is positioned for each membership meeting.
11. Greets and introduces every guest speaker.
12. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
13. Prepares an annual Program Committee report and delivers the report at the annual planning meeting.
14. Completes other duties as the President might assign.

Publications Committee Chair

The Publications Committee Chair (Publications Chair) serves as the Publisher and Editor-In-Chief of “The Skimmer,” the FMWAS newsletter. The Publications Chair may also be the Managing Editor or may assign that task to another member of the Publications Committee. Co-equally with the President, Vice President and Website Liaison, serves on the FMWAS Editorial Board, which focuses on FMWAS messaging. The Publications Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Publications Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure the workload is fairly distributed and “The Skimmer” is effectively circulated.
3. Prepares annual budget submission to ensure effective Publications Committee operations.
4. Coordinates with the Treasurer on required financial record-keeping, payment for printing and bulk mailing permitting and balances matters.
5. Communicates FMWAS messaging using “Mailchimp®.”
6. Prepares the annual publications schedules for BOD ratification at the annual planning meeting. Publishes based on that schedule.
7. Consults and proposes during BOD meetings on policy and planning concerning frequency, size, and general layout of “The Skimmer.”
8. Coordinates regularly with the Website Liaison regarding the renewing and updating of website content in order to keep the website accurate, up-to-date, and relevant.
9. Oversees and manages the inventory of all FMWAS printed materials. Coordinates with Field Trip, Education and Outreach Chairs to ensure ample stocks of printed materials are available, if requested.
10. Serves as a liaison to the FMWAS Speaker’s Bureau in publicizing their availability to public, environmental and civic groups.
11. Coordinates with the Fundraising Chair to develop funding streams to of-set forecast annual newsletter expenses.
12. Designate, as appropriate, a Managing Editor and Features Editor(s).
13. Assists committee chairs with ancillary publications requirements.
14. Prepares an annual Publications Committee report and delivers the report at the annual planning meeting.
15. Completes other duties as the President might assign.

Publicity Committee Chair

The Publicity Committee Chair (Publicity Chair) is responsible for coordinating all aspects of external communications including traditional, electronic and social media. The Publicity Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Publicity Committee Chair as a designated successor when or if the need arises.
2. Recruits and trains ample committee members to ensure that the workload is fairly distributed.
3. Prepares annual budget submission to ensure effective Publicity Committee operations.
4. Consults and proposes during BOD meetings on policy and planning concerning publicity efforts on a near- and long-term basis.
5. Ensures with the Publications and Website Liaison that timely, factual FMWAS coverage occurs in local media outlets.
6. Manages FMWAS social media presences including Facebook and Instagram et.al.
7. Serves as a liaison to the FMWAS Speaker’s Bureau in publicizing their availability to public, environmental and civic groups.
8. Regularly provides new content to the Website Liaison to keep the website relevant, accurate, and up-to-date.
9. Prepares an annual Publicity Committee report and delivers the report at the annual planning meeting.
10. Researches options for marketing FMWAS within our two-county area to ensure that our organization remains current and utilizes the most effective outlets.
11. Completes other duties as the President might assign.

Webmaster

The Webmaster is responsible for planning, organizing, and directing of all technical aspects, suitability, feasibility, and capability of FMWAS electronic and virtual systems connectivity including the FMWAS website (fmwaudubon.org) to ensure essential information sources for members, our community, and the world. The Webmaster, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Along with the Website Liaison, consults and proposes during BOD meetings on policy and planning concerning the FMWAS Website on a near- and long-term basis.
2. Ensures that timely, factual FMWAS coverage occurs on the FMWAS website.
3. Manages an up-to-date FMWAS presence on the website with informative, factual articles, calendars, and rosters.
4. Prepares, in coordination with the Website Liaison, an annual Website Committee report and instructs the Website Liaison to deliver the report at the annual planning meeting.
5. Completes other duties as the President might assign.

Website Liaison

The Website Liaison is responsible for acting as the representative, and primary go-between for FMWAS and the current Webmaster. The Website Liaison, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Website Liaison as a designated successor when or if the need arises.
2. Delivers annual budget submission, provided by the Webmaster, to ensure effective website operations.
3. Consults and proposes, in conjunction with the Webmaster, during BOD meetings on policy and planning concerning the FMWAS Website on a near-and long-term basis.
4. Acts as the main contact for correspondence and requests between FMWAS and the Webmaster. This includes having regular communication with the Webmaster and serving as their representative at BOD meetings.
5. Ensures, with the Publications and Publicity Chairs, that timely, factual FMWAS coverage occurs on the FMWAS website.
6. Assists in managing an up-to-date FMWAS presence on the website with informative, factual articles, calendars, and rosters.
7. Maintains familiarity with the information on the website in order to know when new content is needed.
8. Requests new content from Committee Chairs and the membership in order to refresh the website as needed (i.e. articles, bird sightings, events, photographs, trip reviews, book reviews, etc.).
9. Manages the website content not specified to a Committee or Board Member by requesting new content from the appropriate people (i.e. Birding tab, Planting for Birds tab, Volunteer tab, etc).
10. Co-equally with the President, Vice President and Publications Chair, serves on the FMWAS Editorial Board, which focuses on FMWAS messaging.
11. Prepares, in conjunction with the Webmaster, an annual Website Committee report and delivers the report at the annual planning meeting.
12. Completes other duties as the President might assign.

Technology Committee Chair

The Technology Committee Chair (Technology Chair) is responsible for organizing and directing all technical aspects of FMWAS electronic and virtual systems connectivity including a Zoom account. The Technology Chair, as a member of the BOD per the by-laws, has equal fiduciary obligations.

1. Personally recruits, trains, and qualifies an Assistant Technology Committee Chair as a designated successor when or if the need arises.
2. Prepares annual budget submission to ensure effective committee operations including appropriate budgetary authority for FMWAS Zoom account.
3. Consults during BOD meetings on policy and planning concerning technology, including Zoom accounts on a near- and long-term basis.
4. Attends all monthly membership meetings to assist the Program Chair with audio/visual equipment setup and Zoom recordings.
5. Assists other committee chairs (i.e. birding classes) with technology tasks as needed.
6. Prepares an annual Technology Committee report and delivers the report at the annual planning meeting.
7. Completes other duties as the President might assign.

Editorial Board

The President convenes and chairs the FMWAS Editorial Board, which focuses on FMWAS messaging along with the Vice President, Publications Chair, and Website Liaison.

FMWAS Speakers’ Bureau

Managed and directed by the Outreach Chair, with assistance from the Publications and Publicity Chairs, the FMWAS Speaker’s Bureau consists of at least six speakers, including the President, who are trained and qualified to provide speeches and presentations when requested.

Duties of the Speakers’ Bureau include training and qualifying speakers from the FMWAS membership, scheduling speakers when requested, and marketing FMWAS speakers’ availability to public, environmental and civic groups.